October 1, 2023


Just Do Automotive

How you can plan a profitable RC occasion!

7 min read

Because the MAN crew lined Florida Jets, it received us eager about our buddy Frank Tiano who sadly handed in early 2021. Frank redefined what a serious RC occasion is and was as a lot a promoter as he was a modeler. Please get pleasure from this look again on his ideas on how set up a profitable occasion.

Our editors have typically been requested what’s required to placed on a profitable RC occasion, so we went to the person who has hosted extra occasions, enjoyable flys and competitions than anybody else, Frank Tiano, to see what he thinks is vital. Right here’s his recommendation.

Hangar Membership - Membership | How To Plan successful RC model airplane EventsNot too long ago, whereas talking with MAN editor Gerry Yarrish, we one way or the other received onto the topic of what we undergo whereas planning an occasion. Like, what goes on from the day I get an thought, to the day the gates open? Simply the opposite day somebody had requested me if I’d be fascinated about doing an occasion on their house area within the Southeast. By the point I completed with my grocery record of necessities my buddy mainly stated, “Fuhgettaboudit”. So, right here’s a situation of taking an thought for an occasion proper as much as the primary day of pilot arrivals.


The very very first thing I take a look at is:  “will the occasion will match within the location”. That means, the place will all the things slot in place? Let’s say we expect 60 pilots. Is there room for all 60 to park their autos and trailers close to the place they are going to pit from? Good. Now, if you’re anticipating spectators, do you’ve gotten room for just a few hundred automobiles? Is the parking space stable sufficient in order that if it rains you don’t have a mud-hole? Nice. 60 pilots more than likely may have a major different whether or not that particular person is their spouse, girlfriend, caller or helper.

Hangar Membership - Membership | How To Plan successful RC model airplane EventsEnjoying the averages, you possibly can anticipate a minimum of 65% to have one in every of these so the bottom attendance has simply elevated to about 100 of us. Now, are we going to want to feed these individuals? Sure? Nice, and the way in regards to the spectators? Okay, so do we now have a clear spot for a meals vendor to arrange his operation? Oh, you didn’t consider a meals vendor? The Membership will deal with it? Nice, and so they have expertise in having 30 or 40 individuals come suddenly at lunchtime for one thing to eat? If not, then let’s get searching for a meals vendor. If we now have reached this level, I’ll take it as a right that the occasion is a GO, so we should always apply for the AMA occasion sanction.

Okay, we’ve received a terrific area to fly from, secure and with loads of overfly space. We’ve received loads of house for our pilots and their trailers and a few designated space for spectators to park. Are you charging admission? Like $10 a automobile load or perhaps simply $5 an individual? And you’ve got some membership members to face by the doorway to simply accept the doorway payment and make change? And naturally you figured on a reduction crew proper? I imply you don’t anticipate two individuals to face there all day do you? Sure, I present a shade tent for our individuals on the gate and we do present chairs for them to sit down and relaxation and we do have an alternate on web site to interchange somebody in the event that they get too sizzling or simply too drained?

Hangar Membership - Membership | How To Plan successful RC model airplane Events

Oh sure, and since we’re charging an admission payment to spectators we additionally should adjust to the regulation and supply “Handicap” parking areas. These areas have to be near the motion in order to shorten the space from the automobiles to the viewing space

The Fundamentals

Nicely, let’s see, has anyone considered the place to position the porta-potties? That’s potties with an “S” as a result of with 100 pilots and crew and some hundred spectators, one pottie simply ain’t gonna reduce it! Simply to be secure, let’s get two common items and one handicap unit. And after we order the bogs, plan on one “clean-out” service, say Saturday morning, to have all of them refreshed. These holding tanks solely accommodate about 1 and a half day’s utilization. And let’s not overlook we’ll want somebody designated to maintain these items stocked with tissue.

Hangar Membership - Membership | How To Plan successful RC model airplane EventsAppears we’ve just about received all of it taken care of now. I imply, if we actually needed to be a category act, we may spring for the $400 to have a “Eating Tent” put up in order that patrons and pilots can sit and eat in consolation, out of the solar and dirt. Good thought? Nice!

(Left) Meals distributors are a good way to deal with all of the people who attend your occasion!

Flight Line Administration

Heading as much as the enterprise finish of the positioning, let’s see what we have to do to make the pilot areas work. In fact we’ll want some form of tent or construction to deal with the Registration desk. A PA system would certain be good so we’re in a position to make bulletins. Let’s put somebody in command of establishing the PA system, amplifiers and audio system and examine them out beforehand in order that we don’t must fuss with them in the course of the occasion. In fact an individual to deal with the bulletins, or to maintain the spectators knowledgeable of what’s flying, could be a cool deal with. Don’t overlook some form of giant umbrella for that announcer space to maintain the man from frying!

Hangar Membership - Membership | How To Plan successful RC model airplane Events











Maybe the following factor to handle is one thing to behave as a barrier, and to designate a viewing space, to assist defend spectators. We must also consider how we need to defend the pilots from any airplane having a mishap whereas taking off or touchdown. PVC pipe makes a terrific construction with some orange building fencing tie-wrapped to maintain it in place. And whereas with reference to retaining pilots secure, are we going to have a “Flight Line Crew” to assist announce departures and arrivals, to assist keep away from any doable collisions? Even two guys could be helpful. Oh, yet another factor! If our web site is one that’s pleasant to stomach landings and is vast open sufficient that we will simply get to downed plane, some form of “Crash Cart” is crucial! A Gator or comparable car works nice. If jets shall be in attendance, we actually ought to have some form of fire-fighting gear on a trailer towed behind the crash cart to assist distinguish any small flames. It’s additionally a terrific thought to inform the native Police and Fireplace Division that you’re internet hosting an occasion, providing them two contact individuals’s names and mobile phone numbers and the tackle of the sphere.

Something Else?

Nicely, I feel we’ve about received it! Aside from procedural stuff, like whether or not you permit guys to taxi-back after touchdown or want them to clear the runway ASAP, I consider the occasion is about able to open for enterprise. In fact we should get some street indicators put up in strategic areas to tell the general public what and the place this present is going down, and we’ll be sure that the world the place the individuals acquire the admission payment is much sufficient contained in the property so to not trigger visitors issues with automobiles stacked up ready to get in. And we did consider making the doorway street vast sufficient to permit emergency autos to enter or exit whereas a line of automobiles is stacked up, proper? Nice, then so far as I can inform we’re all set to rock and roll. Have a terrific occasion

Hangar Membership - Membership | How To Plan successful RC model airplane Events!











First Time Occasion Verify Record

  • Talk about particulars with membership members
  • Determine what kind of occasion: Enjoyable Fly, Fly In, Competitors, Particular Theme.
  • Verify for usable dates to keep away from conflicts with different close by occasions
  • Assign job to AMA certified Contest Director
  • Contact doable sponsors for awards/prizes/help
  • Ship occasion flyers and invites to native golf equipment. (e mail and USPS)
  • Plan for meals, security and porta-pottie(s)
  • Assign jobs for pilot registration, parking and flight line administration
  • Promote regionally and in AMA journal
  • Make “Thank You” signage to show at occasion for sponsors
  • After occasion, publish Membership Publication to spotlight occasion outcomes and ship to native golf equipment, the AMA and to all Sponsors.

Hangar Membership - Membership | How To Plan successful RC model airplane EventsA method to verify all of the pilots attend the every day security assembly is to make it enjoyable and sorta trick everybody by calling it a quicky flash raffle. Then when you’ve gotten everybody there, you possibly can go over the foundations of the occasion, after which end up by giving the prize to a child who occurs to be there. Everybody may have enjoyable, you’ll get vital data distributed and all of it is finished with individuals feeling good about your occasion.

Give your registered pilots and their crew and household a motive to what to come back again subsequent yr. Sorta like good-will advertising and marketing!

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